6 Steps for Data Cleaning and Why it Matters

Data cleansing is one of the most important processes that any business can perform. While some businesses choose to ignore this method, there’s enough evidence to prove that when data is cleaned well, the business performs a lot better and the results of any promotional or marketing activities are better. If you’ve been thinking that cleaning data is a tedious process then you should know that you can eliminate all the unnecessary time that you would have invested in manual data cleansing with the assistance of the right data cleaning companies.

There are multiple benefits of data cleansing and when it’s done well, you’ll find that your business is growing leaps and bounds and the smallest promotional or marketing efforts pay off a lot better than it ever did before the cleaning.

Benefits of Data Cleansing

There are tons of benefits of data cleaning; however, here are a few key benefits that you shouldn’t ignore.

# – 1. Clean data is free from any inconsistencies that you would come across with data that you have just collected. This helps you to have a list that is more effective and can be used on an automated system without having to stress about any issues with the system.

# – 2. When there are no issues with the data that you’re using, your employees don’t get annoyed as much. Inconsistent data often leads to unhappy employees because they believe they have a bad list of data and the other employees have a better one which is why they didn’t perform as well as they wanted to.

# – 3. Good quality data encourages you to use new technology advancements and manage the data more effectively. Whether this means creating an automated mailing list or feeding the data into a phone system that is automated, it’s always easier with clean data.

# – 4. With the help of the right tools the data quality software manages to deliver data that’s in a format you are more familiar with or works best for your business. This saves a lot of time and encourages your employees to work to their full potential.

6 Steps to Data Cleaning

Now that you know the benefits, here are some effective ways you can clean your data so that you have a list that can prove to be beneficial to your business without having to struggle too much.

1. Monitor Errors

When you pick and accumulate data for various activities, you will see a trend that will help you figure out what needs to be sorted out and what can be ignored. There are various formats that you might need your data to be sorted out in and based on your requirement you will be able to ask the data cleaning company to sort it out accordingly.

Whether you would like to get rid of the incorrect entries or whether you want see incorrect entries to be fixed is a choice that is completely left up to you and something that a data cleansing company usually provides. There are a number of times that people enter incorrect email addresses or phone numbers and instead of losing out this data by deleting it you can ask your data cleansing company to fix the errors so that you have more data to work with.

In order for you to be able to clean the data effectively you need to monitor the errors that you notice so that it becomes convenient for you to take out anything that you know would cause problems for your organization.

2. Standardize Your Processes

Once you figure out what works best for your business it is important to have a standardized process that you can follow on a regular basis. This could be as simple as deleting duplicate data, removing of collection of the incorrect entries and formatting it in a way that is most suited for your business.

While it might take a few attempts for you to figure out what works best, once you do figure out the process it is vital for your business for you to standardize the entire process so you can gain maximum profit out of it. It is also advisable for you to work with one data cleansing company rather than to keep on switching because once you have a process in place the company manages to follow the process easily without any delays and problems.

3. Validate Accuracy

It is important for you to validate the accuracy of the data that a company has provided to you. There are various tools available that you can use and these tools can help you to check the response of any campaign that you conduct so that you can figure out whether or not the data used was valid or no. With regards to email marketing, the cleaner the data that is used the better the response and there are various tools that can help you determine whether or not the data that was used for the campaign was an active list or no.